Virtual Engineering Project Management Support Capabilities

Manage projects from anywhere — in real time. Chess Subsea Engineering Virtual Project Teams uses an online cloud-based project management software that enables her plan, track and report on progress for clients.

Data is collected in real-time and anyone with an internet connection is able to log onto the software and work with the team remotely.

What Is Virtual Project Management?

Virtual project management is the process by which one manages projects via remote or virtual teams. When teams are distributed across different time zones, they still need to get assigned tasks and that work must be monitored and tracked to make sure it stays on schedule. As more teams work from home, virtual project management has become more defined.

While the basics remain the same, such as the life cycle of the project and the various disciplines that go into controlling every aspect of a project, there is a difference. And it’s a big one. Those teams being managed are not in one place, but rather scattered over across the four corners of the world. Not having physical contact with one’s team creates new obstacles that project managers must overcome.

Virtual teams are not going away. They are growing, and project managers must not become complacent and believe that the old rules still apply. Things are changing and project managers must change with them and take their project management into the digital age.

Why the Rise in Virtual Project Management?

There are many reasons why virtual project management is gaining in popularity. There is the fact that many teams are demanding greater flexibility at work, so that they have more control over their schedule.

The trend of hiring contractors to outsource work has had some unexpected consequences. As organizations get more accustomed and comfortable working with teams who are not situated with them, they’ve also warmed to the idea of virtual teams and virtual project managers.

New Generation & New Technology

This goes hand-in-glove with technology advances that have made it easier to manage remote workers. The development of a virtual office has made the transition to viral project management that much smoother.

The generational change of workers is also at play in the rise of virtual project management. New workers are entering the workforce, but older workers who are able to adapt are staying in with the help of virtual teams.

This creates an even more productive team, one that is energized by youthful enthusiasm and new ideas, but anchored by the experience and skills of older team members. Also, many younger workers are attracted to working in virtual teams. They are often more familiar with digital tools and appreciate the freedom. Fortunately, none of this compromises the central tenants of good project management.

Virtual Project Management Benefits?

The advantages of virtual project management are tied to the benefits of having virtual teams. Virtual project management, after all, exists only as a method to manage those remote teams.

Good for Your Bottom Line

The one that is likely most persuasive to business is the impact on its bottom line. Having virtual teams and virtual project management to manage them means less office space, less equipment, less utility bills, etc.

Access More Talent

As noted earlier, virtual project management means virtual teams, which are a great lure to attract talent beyond your region. This is how many organizations frame the importance of having virtual project management, but what is not always addressed is how remote teams also help with retention of that talent.

Higher Employee Retention

When managing virtually, your organization is not only attracting talent from beyond its geographic reach, but retaining those skilled workers. More employees are demanding a balance of life and work. Being part of a virtual team usually provides them with the flexibility to care for young children, set their hours and get other perks that keep them loyal to the organization. They’re less likely to get restless and seek employment elsewhere.

Greater Productivity

While it might seem counterintuitive, virtual project management boosts productivity.

Why choose Chess Subsea Engineering Virtual Project Management Consults

Chess Subsea Engineering Virtual Project Management team can support you by providing virtual project management and project control services as listed below:

Project Management
Construction Management
Project Engineering
Project Execution Planning
Quality Control
HSE Services
Project Planning & Scheduling
Cost Control
Document Control

Project Life Cycle Management

Initiation & Planning

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project initiation & planning process management:

Acceptance Criteria
Business Case
Process Flow Chart
Drawing CPM Diagram
Exception Report
Feasibility Report
Precedence Diagramming Method
Product Launch Checklist
Program Brief
Program Management Plan
Programme Business Case
Program Mandate
Project Blueprint
Project Brief
Project Charter
Project Dependance
Project Initiation Document
Project Initiation Plan
Project Interfaces Worksheet
Project Portfolio Management
Project Proposal
RACI Matrix
Request For Proposal
Stage Plan
Stakeholder Register
Stakeholder Vision Analysis
Statement of Work Form
WBS
Work Order Request Form

Monitoring & Control

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project monitoring & control process management:

Customer Acceptance Form
Document Review Form
End Project Report
End Stage Project Report
PRETO Chart
Exception Report
Follow on Action Recomendation
Forward Planning
Investment Appraisal Sheet
Off Specification Report
Phase Stage Exception Form
Project Approval Form
Project Authorisation
Project Monitoring & Controls (PPT)
Project Review By Consultant
Stage or Exception Plan
Variance Analysis Worksheet

Project Closure

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project closure process management:

Post Implementation Report
Post Implementation Review
Project Closure Report

Change Control

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project change control process management:

Change Impact Assessment
Approval of Exception Plan
Change Management Log
Change Management Policy Template
Change Management Process
Change Proposal Template
Change Request
Generic Material Change Request
Organizational Change Management Plan
Project Change Control Guidance

Work Breakdown Structure Plan

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project work breakdown structure plan process management:

Work Breakdown structure Checklist
WBS Plan

Communications & Requirements

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project communications & requirements process management:

Communication Status Plan
Communications Management Plan
Process Improvement Plan
Programme Benefit Profile
Project Requirement Check List
Project Requirements
Quality Management Strategy
Requirement Management Plan

Procurement

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project procurement process management:

Contractor Performance Report
Procurement Management Planning
Purchase Order Request Form
Vendor Scorecard

Cost & Finance

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project costing & financing process management:

Cash Flow Statement
Cost Change Control System Development
Cost Change Request
Cost Estimate Checklist
Development of Practice Cost Control System

Project Quality

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project quality process management:

Control Chart
Project Quality Plan
Quality Log Guideline
Quality Management Plan
Quality Matrix
Quality Review Form

Project Reporting

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project reporting process management:

Check Point Report
Highlight Report
Meeting Agenda
Progress Report
Project Status Report
Status Review Meeting

Risk & Issue Management

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project risk & issue process management:

Cause and Effect Diagram
Issue Resolution Process
Issue Management Form
PM Risk Issue Mgt Procedure
Project Risk Categorization
Project Risk Prioritization Worksheet
Quantitative Risk Analysis Worksheet
Quick Reaction Checklist
Risk Access Tool
Risk Brainstorming Worksheet
Risk Identification
Risk Management Process
Risk Management Strategy
Risk Register
Risk Response Plan

Schedules

Chess Subsea Engineering Virtual Project Management team can support you in generating below documents for your offshore project schedules process management:

Activity Duration Estimates
Guidelines Project Schedules
Schedule Management Plan
Schedule Variance Analysis
Milestones Generation
Work Package Creation